This position will contribute to the success of University Human Resources (UHR) by providing key administrative activities and operation support for various functions in UHR. There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold UHR’s commitment to creating welcoming and respectful environments for all.

The application window for this position is through Sunday, August 25.

Specific Job Duties And Tasks

Primary support for Chief Human Resources Officer and Associate Vice President, AVP employee relations and access, and Executive HR Director for Organizational Effectiveness.
Manage complex calendars with multiple conflicts involving senior leaders on campus.
Coordinate monthly meeting agendas, including time plans, and collect necessary content from key stakeholders.
Provide administrative support for the faculty investigation process, including scheduling interviews with parties and witnesses.
Provide administrative support to other areas within University HR on an as needed basis.
Primary support for USB access control
Provides support for HR Community Committee
Assist with coordination of business continuity plans for UHR
Support eCOI compliance, tracking all nepotism plans and sending yearly reminders; initiating workflow and communications with ADF’s/Senior HR Leaders.
Monitor the daily preferred first name report and legal name change requests and reports for campus.
Process legal name change requests. Approve/communicate in workflow; make change updates in MAUI.
Liaise with Registrar to update workflow as needed, initiate improvements to process.
May provide backup for UHR Admin Service webpage.
Coordination and oversight of event planning for various events, including annual all-staff luncheon, staff and leadership retreats, etc.
Oversight of internal rewards and recognition program for UHR staff, including correspondence and processing requests.
Managing listserv communications process for campus-wide HR community, as well as managing the HR Community subscriber list.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact jade-o-rogers@uiowa.edu.

Required Qualifications

A Bachelor’s degree in Human Resources, Business, or other related field, or an equivalent combination of education and experience
Experience (1 or more years) in an administrative capacity within a complex organization
Experience (a minimum of one year) providing a full spectrum of administrative support duties for executive senior leader(s).
Demonstrated competence in managing multiple complex calendars in a large, multi-faceted organization. Must be able to resolve conflicts and see “big picture” timelines while focused on details.
Superior attention to detail, including excellent composition, editing, organizational and prioritization skills.
Customer service experience.
Excellent verbal and interpersonal communication skills.
Experience with planning, organizing, and implementing events.
Extensive experience utilizing a variety of software including but not limited to Microsoft Outlook, Word, Excel, Powerpoint, Visio and web editing software (e.g. Drupal).

Desirable Qualifications

Familiarity with advanced scheduling concepts and platforms.
Experience (2 or more years) providing administrative support to executive level leaders in a complex organization.
Advanced experience with timely, high-volume communications for a large organization.
Working knowledge of institutional and departmental polices, processes and forms.

Application Details

In order to be considered for an interview, applicants must upload:

Resume
Cover Letter

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process. For questions, contact Jade Rogers at jade-o-rogers@uiowa.edu

Additional Information

Classification Title: Admin Services Coordinator
Appointment Type: Professional and Scientific
Schedule: Full-time
Work Modality Options: Hybrid within Iowa

Compensation

Pay Level: 2B

Contact Information

Organization: University Human Resources
Contact Name: Jade Rogers
Contact Email: jade-o-rogers@uiowa.edu

University of Iowa jobs

Executive Assistant to the Chief HR Officer & Associate Vice President