Reports to: Head of School

General Summary of Job:

Reporting directly to the Head of School and serving as a key member of the Leadership Team, the Finance Committee, the Financial Aid Committee, and the Building Committee, the Chief Business Officer is responsible for all the financial and business matters of the school, including human resources. The Chief Business Officer provides strong financial and operational leadership and manages the Business Office from the transaction level through final trial balance reporting. The Chief Business Officer will also provide oversight to the Coordinator of Building and Grounds regarding general maintenance of the school.

Requirements:

Bachelor’s degree in Accounting
Minimum of five years’ experience, preferably within a non-profit organization
Prior leadership experience preferred
Excellent organizational, interpersonal, written and oral communication skills
Ability to function independently and prioritize multiple projects
Eye for detail – accuracy is imperative
Strong knowledge of basic accounting principles and procedures
Strong knowledge of general ledger software, with QuickBooks experience required. Proficient with Microsoft Office and Excel.

Primary Duties & Responsibilities:

A/R: Prepare monthly invoices for school-year tuition, monitor collections, record all cash receipts and deposits.
A/R: Assist parents, school districts, and the school’s enrollment office with student account questions.
A/P: Oversee purchase order system, record and pay vendor invoices. Monitor credit card activity.
Auxiliary Programs: prepare profitability analysis for each program (3), prepare invoices, monitor collections, work with the Director to set rates and to onboard staff.
Administer employee benefit programs: 403(B) plan, health insurance plan, dental, vision, life and ADD insurance and cafeteria plan, PTO. Facilitate the open enrollment process.
Payroll: Maintain payroll database. Input bi-weekly payroll information, including calculation of various stipends and deductions. Record to general ledger.
Payroll: Reconcile employee 403(b) deferrals and company 403(b) match and transmit records with payment.
Reconcile bank and investment account statements for both the Wolf School and ACCESS. Maintain monthly schedules of investment activity for the audit report.
Post recurring journal entries; reconcile all general ledger accounts and prepare a month-end balance sheet and income statements for the Finance Committee. Prepare Finance Committee meeting reports for the Board.
Prepare and distribute budget performance analysis for review by each department.
Prepare statement of monthly activity for Wolf School Parent Organization.
Prepare schedules for independent accountants to conduct annual audit of both the Wolf School and ACCESS, schedule and oversee auditing processes.
Prepare 1099’s for outside contractors.
Facilitate parent enrollment in FACTS tuition payment program, input and maintain contracts in FACTS database.
Update financial aid database, facilitate parent financial aid application process, analyze applications, prepare reports for Financial Aid Committee.
Assist in the student enrollment process, oversee preparation of private enrollment contracts and town placement agreements.
Assist in completing the Massachusetts OSD filing requirements for renewal of specialized placement certification.
Work with Head of School to develop the School annual operating budget, determine annual employee wages, generate annual employee contracts.
Participate in strategic planning efforts as directed by the Head of School.
Supervise the Coordinator of Building and Grounds.
Attend Board meetings.
Other financial duties as needed.

This is a 12-month position with full benefits. The Wolf School offers health, dental, vision, life and long-term disability insurance plans, flexible spending plan, and generous 403B matching programs and PTO policy.

To Apply:

Please submit your cover letter and resume to Lynne Manchester at lmanchester@thewolfschool.org

The Wolf School

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Chief Business Officer